Members:
Jaime Theler –Chair
Ranee S. Clark – Chair Elect
Loralee Evans – Secretary
Cindy Bennett–Finance Chair
Karen Hoover — Membership Chair
Jessica Kendall — Conference Chair
Emily Huey — Conference Co-Chair
*T.J. Bronley–Conference Finance*
Annette Lyon — Communications Chair
*Jessica Thompson–Assistant to the Communications Chair*
Heather Justesen — SMIAH Conference Chair
Jerry Borrowman–At Large Representative
Jennie Bennett–At Large Representative
Taryn Skipper — Whitney Awards President
*Non-voting members
Absent:
Taryn Skipper
Heather Justesen
Karen Hoover
Emily Huey
Jennie Bennett
1—OPENING
Motion to approve the previous minutes. It is motioned and seconded to approve the minutes. Minutes approved.
2—CHAIRMAN & CHAIRMAN ELECT, Jaime Theler & Ranee Clark
Update on the new membership tiers. We’ve finally figured out the new membership tiers and the applications on the site. Once we had the logistics down, we’d use a new application.
We’ll need to send out a conference email list for the associate tier. A guild member we’ve talked about will help spread the word on social media. We’ll do an announcement and start building our associate level tier.
Chair elect is new, and glad to be here!
Guild member audit
Co-treasurer
3—SECRETARY, Loralee Evans
Nothing new to add.
4—FINANCE CHAIR, Cindy Bennett
We still have not heard anything about an audit, and we are already into August. The at larges pick the audit people. Finance Chair hasn’t heard of anyone ready to take over, and she has only three months to go.
Whitney Awards President had someone on her committee interested in taking over. The barrier was that the person was not a storymaker. And the person would need to be on the executive level.
As a board, we should reach out and be proactive to find someone who is on the executive level.
5—WHITNEY CHAIR, Taryn Skipper
Not present
6—MEMBERSHIP CHAIR, Karen Hoover
New membership tiers ready on site
Membership Chair is working on getting membership dues updated so that she can get a list to the At Larges.
7—CONFERENCE CHAIR & CO-CHAIR, Wendy Jessen, Jessica Kendall
Working preliminary schedule, and then we should start extending contracts and get them done by the end of September all of the Keynotes, faculty, etc. ready.
We will try to have the budget by the end of September. IF not, the end of October.
8—COMMUNICATIONS CHAIR, Annette Lyon, Jessica Thompson
Sent out the newsletter earlier today, looking for a Finance Chair, as well as an announcement about dues.
With the Chair and Chair Elect in their new posts, should we update the website? The Website manager has done that.
On the conference page, there are still buttons to propose classes. The forms are expired, but the buttons are still there.
The Website manager says we can remove the buttons, or replace them with something else. She can put something up like “The submission window is closed” and leave it at that.
9—SMIAH CONFERENCE CHAIR, Heather Justesen
Not present
10—AT LARGE CHAIR, Jerry Borrowman, Jennie Bennett
The At Large still needs to go through the list and go through it to pick people randomly. He will need a list of current members. Once he has a list, he can get the auditors picked with the Finance Chair.
The Website Manager is trying to figure out the subscription thing for the members.
Conference Finance needs time to work on the budget, then get everything caught up by the end of September.
11—MOTION TO ADJOURN
It is motioned to adjourn and seconded. The meeting is adjourned.