Present:
Shelly Brown — Out-going Chair
Crystal Liechty — Chair
Jamie Theler –Chair-Elect, Guild Committee President
Loralee Evans – Secretary
Lori Parker – Finance Chair
Cindy Bennett–Finance Co-Chair
Rebecca Carlson — Membership Chair
Wendy Jessen — Conference Chair
Jessica Kendall — Conference Co-Chair
*T.J. Bronley–Conference Finance*
Annette Lyon — Communications Chair
*Jessica Thompson–Assistant to the Communications Chair*
Traci Abramson — SMIAH Conference Chair
Jerry Borrowman–At Large Representative
Jennie Bennett–At Large Representative
Taryn Skipper — Whitney Awards President
*Non-voting members
Absent:
Cindy Bennett
Lori Parker
TJ Bronley
Traci Abramson
Jennie Bennett
1—OPENING
Shelly votes to approve the July minutes. Shelly motions to approve. Taryn seconds. Motioned to begin the meeting
2—CHAIRMAN & CHAIRMAN ELECT, Shelly Brown (Outgoing) Crystal Liechty & Outgoing chairman will remain on the board in a supplemental position for a while. This is her last meeting officially and will transfer the power over to the new Chairman. We should be voting today on who the new Chairman-Elect will be bringing in to replace her.
New Chairman will conduct the rest of the meeting. Does the new Chairman-Elect have anyone in mind to replace her spot as she moved into Chairman-elect?
She would like to propose a new co-chair of the guild committee.
All voting members present voted for new Chairman Elect’s proposal.
3—SECRETARY, Loralee Evans
Nothing new to add.
4—FINANCE CHAIR, Cindy Bennett and Lori Parker
Cindy is absent. Lori is absent.
5—WHITNEY CHAIR, Taryn Skipper
Question is about finances.
Whitney chair wanted to clarify some things; what she’ll be paying for out of the Whitneys’ budget. The guild has hosted the Whitneys but now they’re talking about splitting them up. Some expenses are pretty steep for the Whitney’s. If the zoom or drop box is too expensive, it would not make sense to have a virtual gala because it wouldn’t bring in enough money to justify it. The finance chairs are giving Taryn different messages.
The Whitneys won’t survive without the cushion from the conference.
It is probably just a misunderstanding on the part of one of the finance chairs.
It would be great if the Whitneys is self-sustaining. The Whitney chair would like to try hard to be able to pay for the awards, etc.
The Board told Whitney chair not to include administrative costs on her budget for Whitneys.
6—MEMBERSHIP CHAIR, Rebecca Carlson
Communication chair says we have seen nothing yet about replacing the membership chair.
Communication chair assistant says they have posted for a replacement but she hasn’t looked at the responses on the google forms. She will look as soon as she is able.
Membership chair wrote down some thoughts about changing the membership requirements. She will also post them on the Facebook group.
We’re not making a decision now, but we’re brainstorming and going over ideas.
Jamie will be in charge of the guild committee and whoever is appointed under her will help with that.
Membership chair will be posting these notes on the BOD on Facebook.
7—CONFERENCE CHAIR & CO-CHAIR, Wendy Jessen, Jessica Kendall
Chair and Co-Chair would like to discuss a registration site for the conference and potentially for SMIAH.
We’ve been in conversation with C-Vent which is a registration platform. It’s really cool. They can host all our videos and have an app, and the recording is super easy. It covers the virtual event aspect of that part. They have an option where we can do it ourselves, but if they do it for us, looking at what we had to do last year, it actually saves us money. There is a delay with getting paid, but not long. About a month.
We could do that in one payment, or in two payments, or quarterly. If we sign contracts for 2, 3, 4, 5 years, we save more money the more years we sign contracts for.
Crystal wants to know if we can get out of the contract if we figure out it’s not as great as we can. We can find that out, but there isn’t much of a concern about it not working for us.
This was priced at 1100 attendees between us and SMIAH. It could be lower if we have more attendees.
C-Vent would just be worked into the cost of the ticket price.
8—COMMUNICATIONS CHAIR, Annette Lyon, Jessica Thompson
Newsletter announcement request
Looking at the responses to the google form. The responses for the replacement for the membership chair.
Transitioning to google workspace. Cindy asked if Annette would look into using Square in the bookstore. Is there a mechanism on C-Vent to pay yearly dues, and also to sell in the bookstore? We will find that out. Will you check and see if there’s a mechanism on C-Vent for that?
They do have the option to collect other payments. So maybe they do have that option, but we’d need to upgrade. Chairman will check with the bookstore manager because she may not want any changes to the bookstore.
9—SMIAH CONFERENCE CHAIR, Traci Abramson
Traci is absent
10—AT LARGE CHAIR, Jerry Borrowman, Jennie Bennett
Nothing new to add.
11—MOTION TO ADJOURN
Shelly moves to adjourn. Jerry seconds. Meeting adjourned.